Best Practices for PowerPoint: Final Touches
Enter Additional Slide Properties Information:
Powerpoint allows you the opportunity to insert summary information about the presentation into the document settings such as author name, date created, and comments. This is entered on the SLIDE PROPERTIES box.
To access the SLIDE PROPERTIES box, go to FILE on the main top menu and select PROPERTIES. (If you do not see the PROPERTIES choice, the menu may be compressed. Select the arrow located at the bottom of the menu. This will cause the menu to expand and show all choices available.)
When the PROPERTIES box opens up, there will be navigation tabs at the top. Select the SUMMARY tab. Fill in the Title (what the title of your presentation is) and the author (who created the presentation) boxes. You may fill in the additional boxes as well.
Best Practice Advantage
Completing the information in the Slide Properties box places information in the presentation for users to refer to if they have any questions. It also provides information in the converted presentation that could be picked up by a search engine.
SAVE AS before Converting:
Before converting a PowerPoint presentation with the Accessibility Wizard, you will want to do a SAVE AS to save your original work as a .ppt file.
The SAVE AS selection is a choice on the FILE menu command located on the main menu at the top of the screen. When you select SAVE AS, a box will pop up asking where you would like to save your file. Select a location that you will remember.
By using the SAVE AS choice, you will not accidentally overwrite your file. Performing a SAVE AS before using the Accessibility Wizard protects your information in case the Wizard crashes or if you wish to finish converting the presentation at a later time.
Best Practice Advantage
Saving your document before running the Accessibility Wizard allows for document recovery if a system crash happens while the program is running (or a power outage, or program lockup, etc.). Using SAVE AS over SAVE, especially after changes have been made, avoids saving over a version that you really wanted to keep.